Are you looking for the simplest way to automate your business working process? Virtual Data Room will not only optimize your workflow but also make it more secure.
Virtual Data Room – an affordable software for every business
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With the rapid development of modern information technology and the Internet, as well as the recession of the world economy, organizations are moving away from the use of their equipment and software in the direction of cloud-oriented technologies. Cloud Computing is a data processing technology in which computer resources and capacity are provided to the user as an Internet service.
Today Data Rooms are widely used both in organizational activities and in the current production processes of companies. It is the concept of an agreed solution to the problems of accounting, control, planning, and management of production and financial resources of the enterprise. Data Room is an integrated management information system that allows you to create a single information environment for automation of planning, accounting, control, management, and analysis of all major information processes of the company.
The software processes several types of information – metadata, business process data, and content that needs to be protected in different ways.
According to virtual data room reviews, the use of such software for managing corporate confidential information meets the basic requirements:
- Project management, including planning the stages and resources needed to implement them.
- Systems of dynamic management of the content of documents and information sections taking into account the rights of access and modification of users;
- Record management to obtain legally sound management decisions, long-term storage and search in arrays of documents;
- Support for the interaction of working groups, especially project groups, with tracking versions of document changes;
- Support of business management and management processes, routing of forms, statement of tasks, tracking of states, and carrying out checks.
But the main thing is to enable powerful protection of files throughout the life cycle, as well as the ability to coordinate the system in the direction of specific tasks and requirements of the corporation.The system has all the functionality to meet the needs of automation of documents, has a wide range of settings and modifications with high data protection.
What are the benefits of the Data Room software?
Let`s consider the main benefits of the Data Room software for users and organizations:
- Integration with applications and other systems used by the enterprise, such as computer-aided design systems, process control automation, electronic document management, e-commerce.
- Reduce software costs. Instead of purchasing software packages for each local user, companies buy the right programs in the cloud. These programs will be used only by users who need these programs.
- Increase available computing power. Compared to a personal computer, the computing power available to the user in the Data Room is practically limited only by the size of the “cloud”. Users can solve more complex tasks, with a large amount of memory required, storage space, when needed.
- Virtually unlimited amount of stored data. Compared to the available storage space on personal computers, the amount of cloud storage can be flexibly and automatically adjusted to the user’s needs.
- Ease of collaboration of a group of users. If documents are stored in the cloud, they can be accessed regardless of time and geographical location.
- Resistance of data to loss or theft of equipment. If the data is stored in the cloud, copies of it are automatically distributed to several servers, which may be located on different continents. When personal computers are stolen or broken, the user does not lose valuable information, which he can also get from any other computer.